As projects continue to become more complex, managers are turning to Artificial Intelligence (AI)-based project management tools for the advanced insights and automation needed to drive success. AI-based project management empowers teams with the ability to manage multiple tasks across various platforms in an efficient and transparent way, accelerate decision-making, increase team collaboration, and provide oversight into every stage of a given project’s lifespan. In this blog post, we will go over how leveraging AI-powered solutions can help facilitate effective goal execution in any organization.
What is AI-based project management, and how does it facilitate goal execution in an organization
AI-based project management is a term used to describe the use of AI in streamlining and managing projects. With AI-based project management, teams can efficiently plan, monitor, and execute projects by automating mundane tasks and utilizing advanced analytics tools to gain insights into performance metrics. This helps managers keep track of multiple projects at once while also allowing them to quickly identify opportunities and issues. Additionally, AI-enabled project management enables teams to collaborate better and quickly react to changes in the environment as well as prioritize tasks based on their importance.
Top AI tools: Here are our top picks
Monday.com: Monday.com is an AI-powered project management tool that helps teams organize their tasks and collaborate efficiently. Teams can use it to create detailed plans, track assignments and progress, set deadlines, measure success metrics, and more.
Clarizen: Clarizen is an AI-based project management platform that allows teams to collaborate on projects, track progress and performance, manage resources, and optimize workflows. It provides advanced analytics capabilities so teams can measure success and uncover areas of improvement.
Wrike: Wrike is an AI-enhanced work management platform that helps teams to organize, track, and monitor their projects in one central place. It allows users to create custom processes, set deadlines and goals, collaborate with teammates, manage resources, and optimize workflows.
10 Best AI-based project management tools for driving project success
Monday.com
Key Features: Monday.com provides a comprehensive AI-based platform that helps teams manage projects from start to finish. It features an intuitive drag-and-drop workflow, cloud storage for documents and project tasks, interactive dashboards and timeline views to track progress, automated notifications, and collaboration tools like chat rooms and video conferencing.
User Experience: Monday.com offers a highly intuitive user interface that allows users to easily track and manage their projects in one place. Additionally, the platform integrates with popular apps like Google Drive, Dropbox, Slack, Microsoft Teams, and Zapier.
Pricing: Monday.com offers a range of pricing plans to suit any budget, starting at $25 per month for the basic plan.
What I Like: Monday.com offers an AI-powered recommendation engine that helps users find the best tasks for any project and automated notifications and reminders to keep teams on track.
What I Dislike: Monday.com is a premium platform, and some of its features may be too complex for smaller teams or those just starting with AI-based project management.
Asana
Key Features: Asana is an AI-powered project management tool that helps teams better plan, organize, and collaborate on projects. Asana offers a host of features such as task tracking, timeline view, Gantt charts, real-time updates, collaboration tools and more. The tool also allows users to add tasks quickly using voice commands and the ability to view tasks from multiple perspectives. With Asana, teams can easily track progress and make sure tasks are completed on time.
User Experience: Asana is an extremely intuitive and user-friendly project management tool. It allows users to quickly create tasks, assign them to team members, track progress, collaborate on real-time projects, and organize workflow. The interface is simple yet powerful, with various features that make it easy for teams to manage multiple projects simultaneously.
Pricing: Asana offers a free plan for up to 15 members and three premium plans starting at $10.99 per user/month.
What I Like: Asana is a great project management tool for managing multiple projects simultaneously. It is extremely user-friendly and intuitive and offers various features that make collaborating on projects in real-time with team members easy. The pricing plans are affordable, and the free plan allows you to get started without any cost.
What I Dislike: Asana’s free plan is limited to 15 members, which may be too restrictive for larger teams. Additionally, the interface can take some time to get used to, and the timeline view may not be as advanced as other project management tools.
Trello
Key Features: Trello is a highly popular Kanban-style project management tool that uses AI to help teams better manage tasks and collaborate with each other in an efficient manner. It provides features such as task boards, lists, and cards which enables users to easily visualize the status of their projects. Trello also offers advanced analytics and reporting capabilities for tracking progress toward goals and gaining insights into performance.
User Experience: Trello’s user experience is highly intuitive and designed with collaboration. It allows users to assign tasks, comment on them, attach documents, and set deadlines. Its drag-and-drop feature makes it easy to move tasks around and prioritize them based on their importance.
Pricing: Trello is free for basic users and offers a range of paid plans starting at $12.50 per user/month.
What I Like: Trello simplifies project management with its intuitive design and powerful collaboration tools. It allows teams to stay organized while keeping track of multiple tasks at once, making it easy for them to deliver results on time.
What I Dislike: While Trello is highly popular, it lacks some of the more advanced features found in other AI-based project management tools, such as advanced analytics and reporting capabilities.
Wrike
Key Features: Wrike is an AI-based project management tool that provides teams with the ability to plan out their projects, manage team collaboration and communication, collaborate in real time, track progress of tasks, and accurately measure results. Wrike’s AI-powered features include a powerful search bar that makes it easy for users to find information quickly within the platform and automation capabilities that allow users to quickly set up repeatable tasks.
User Experience: Wrike offers an intuitive user experience that is easy to navigate and provides users with all the features they need to effectively manage their projects. The platform offers a variety of templates that are customizable based on the user’s project needs and can be used for both small and large-scale projects. Additionally, Wrike offers 24/7 customer support which makes it ideal for teams who need to troubleshoot any issues quickly.
Pricing: Wrike offers a free trial, and its pricing plans are tailored for teams of any size. Its basic plan starts at $9.80 per user per month, while its enterprise-level plan is priced on a case-by-case basis.
What I Like: I like that Wrike provides an intuitive user experience and offers powerful AI-based features such as automation and search capabilities. Additionally, the platform’s pricing plans are tailored for teams of any size which makes it accessible to businesses of any size.
What I Dislike: The only downside to Wrike is that its enterprise-level plan is priced on a case-by-case basis. This makes it difficult for large-scale companies to budget their project management expenses in advance.
Smartsheet
Key Features: Smartsheet is an AI-based project management tool that provides users with powerful analytics and automation capabilities to help them more easily manage their projects. It enables teams to build better workflows, track progress, collaborate on tasks, and quickly react to changes in the environment.
User Experience: Smartsheet has an intuitive, easy-to-use interface that gives users full visibility into their projects to quickly identify opportunities and potential problems. It also offers comprehensive reporting features to help managers stay on top of project progress.
Pricing: Smartsheet offers a free plan for up to 5 users and paid plans starting at $14 per user/month.
What I Like: Smartsheet is an incredibly powerful AI-based project management tool that provides teams with advanced automation and analytics capabilities. It enables users to manage multiple projects at once, quickly identify opportunities and issues, and easily collaborate on tasks.
What I Dislike: Smartsheet’s pricing can be expensive for larger teams, and some users may find the interface a bit overwhelming due to its numerous features.
Clarizen
Key Features: Clarizen is AI-based project management software that enables managers to track progress, analyze performance metrics, and collaborate with stakeholders in real-time. It comes with features such as automated project scheduling, task prioritization, risk analysis, and resource forecasting. Additionally, Clarizen provides predictive analytics capabilities to help teams anticipate future trends and outcomes.
User Experience: Clarizen is designed with an intuitive user interface that makes it easy to navigate and use. The software has been praised for its breadth of features, allowing users to customize their experience according to their project needs. Additionally, Clarizen comes with 24/7 customer support to ensure teams stay up-to-date with the latest updates and best practices in AI-based project management.
Pricing: Clarizen offers a range of pricing plans to fit any budget. The basic plan starts at $29/month and includes all the features needed to get started with AI-based project management. Additionally, there are also business and enterprise plans available for larger organizations.
What I Like: Clarizen is easy to use and provides a broad range of features for project management. Additionally, I appreciate the 24/7 customer support to ensure teams stay up-to-date with the latest updates in AI-based project management.
What I Dislike: The only downside to Clarizen is the price. While the basic plan is fairly affordable, the business and enterprise plans can be quite costly for smaller organizations.
Microsoft Project
Key Features: Microsoft Project is a cloud-based project management tool that helps users plan, manage and optimise their projects. It has powerful real-time collaboration capabilities, which allow teams to work together on tasks in an efficient manner. Additionally, it offers advanced analytics tools that help managers gain insight into performance metrics while allowing them to quickly identify opportunities and issues.
User Experience: Microsoft Project is easy to use and provides an intuitive user interface. It also offers a wide range of features that make it suitable for teams of any size, from small businesses to large enterprises. Plus, its powerful analytics capabilities help users gain greater visibility into their projects while allowing them to customize their workflow to better meet their unique needs.
Pricing: Microsoft Project is available with a subscription plan which starts at $30 per user per month.
What I Like: I like how Microsoft Project is easy to set up and use. It also provides powerful collaboration capabilities and advanced analytics tools that help me get greater visibility into my projects. Plus, its subscription plan is affordable and allows me to customize my workflow to better meet my unique needs.
What I Dislike: I don’t like how Microsoft Project has a limited set of features compared to some other project management tools. It also lacks the ability to sync with third-party apps and services, which can make it difficult for teams to collaborate and work together on tasks in an efficient manner.
Jira
Key Features: Jira is a popular AI-based project management tool that helps teams manage tasks, issues, and projects in an efficient and agile way. Jira’s advanced analytics tools highlight important metrics such as progress rate, team velocity, and expected completion dates. Additionally, the solution allows for customizable workflows tailored to specific goals or objectives.
User Experience: Jira’s user-friendly interface and well-organized dashboard make it an ideal choice for project managers. Its wide range of features makes it easy for teams to collaborate, track progress, and monitor task assignments in a streamlined fashion.
Pricing: Jira offers a comprehensive pricing plan that scales up with the size of your organization. Plans begin at $7/user/month and increase depending on the features needed.
What I Like: Jira’s advanced analytics is a great tool for quickly identifying bottlenecks and areas of improvement. Its customizable workflows make it easy for teams to adjust the solution to their specific needs.
What I Dislike: Jira does have a steep learning curve, making it intimidating for new users. Additionally, larger organizations must pay extra for more advanced features such as analytics and automation.
Airtable
Key Features: Airtable is an easy-to-use project management tool that makes it simple to plan, track and collaborate on projects. The platform allows users to view their progress in real-time, create tasks and workflows with interactive fields for custom data entry, and syncs seamlessly with other tools like Slack and Google Sheets.
User Experience: Airtable is designed to be simple and intuitive for users of all levels. The platform’s drag-and-drop interface makes it easy to organize tasks, set deadlines and collaborate with team members. Additionally, Airtable enables users to link different projects together and view project data across multiple platforms in one place.
Pricing: Airtable is free for individuals and small teams. Paid plans start at $10/month per user and include additional features such as unlimited records, automation rules, custom branding, and more.
What I Like: I love how easy Airtable is to use – it’s intuitive, and the drag-and-drop interface makes it super simple to organize tasks. Additionally, I like that you can link different projects together and view data across multiple platforms in one place – this helps me stay organized and on top of any project I’m working on.
What I Dislike: Airtable has fewer advanced features than some other project management tools, so if you’re looking for more robust analytics capabilities or customization options then there may be better options for your team.
Zoho Projects
Key Features: Zoho Projects is an AI-based project management tool that provides teams with the ability to manage tasks, prioritize resources, track progress and performance, and easily collaborate with teammates. With a drag-and-drop interface and an easy-to-navigate dashboard, Zoho Projects allows teams to create detailed plans to achieve their goals. Zoho Projects also has advanced analytics tools to provide metrics and insights into project performance, which can be used for decision-making.
User Experience: Zoho Projects is user-friendly and allows teams to easily monitor and manage their projects. With an intuitive dashboard and clear progress monitoring tools, users can quickly understand the status of their project in real-time. Additionally, its drag-and-drop interface allows users to make changes on the fly in order to quickly respond to any changes or challenges.
Pricing: Zoho Projects offers plans tailored to small teams and large companies. Pricing starts at $40 per user per month for the Essential Plan and goes up to $90 for the Enterprise plan.
What I Like: I like the drag-and-drop interface and user-friendly design of Zoho Projects. It makes it easy to manage projects and collaborate with teammates, which is essential for driving project success. Additionally, I appreciate that it provides advanced analytics tools to help teams get a better understanding of their performance metrics.
What I Dislike: I wish Zoho Projects had a more detailed task management system. The current system does not allow for enough customization to accurately track and manage multiple tasks simultaneously.
FAQs:
What are the benefits of using AI-based project management tools?
A: AI-based project management tools can help teams increase efficiency, optimize resources, identify potential bottlenecks, and improve collaboration amongst team members. The advanced analytics capabilities provide meaningful insights into performance metrics that can be used for decision-making. Additionally, the customizable workflows allow teams to tailor their processes to meet their specific goals or objectives.
Is AI-based project management expensive?
A: It depends on the tool you choose and your organization’s needs. Generally, AI-based project management solutions are more costly than traditional options because of the advanced features they offer. However, most tools provide scaled plans that allow organizations to pay only for the features they need.
What factors should I consider when choosing an AI-based project management tool?
A: When choosing an AI-based project management tool, consider the features offered, the user experience, pricing and scalability. Additionally, you should look for tools that offer advanced analytics capabilities to help identify areas of improvement and areas for optimization. You should also check to see if the tool integrates with any other systems you may be using, such as Slack or Google Sheets. Finally, make sure to research customer reviews and feedback to get a better understanding of how the tool performs in real-world scenarios.
Conclusion:
AI-based project management tools are an exciting category of innovative technology that can help streamline and optimize project processes. As the technology matures, expect to see broader applications with even deeper benefits to organizations that make use of these tools. Businesses need not fear replacing human managers – AI-based tools augment the skills of project management teams so that they have access to the most up-to-date insights and are better able to respond to rapidly developing projects. Ultimately, these tools enable organizations to manage complex projects more efficiently, so teams can focus less on minutiae and more on reaching their goals. With AI-based project management tools at their fingertips, businesses now have a powerful arsenal for maximizing operational productivity while driving innovation and ultimately achieving success.
