Are you seeking the best artificial intelligence (AI) scheduling tool to help streamline your daily operations? Searching for the perfect AI scheduling tool that meets your needs can be difficult and time-consuming. That’s why we created this comprehensive guide—you don’t have to do any guesswork or research. We evaluate different types of tools, review their features, discuss costs and pricing models, and more. Then at the end, we provide our top recommendation from leading companies in the industry so you can confidently find the schedule solution that will best suit your organization’s goals. Let’s start exploring!
What is Artificial Intelligence (AI) Scheduling and What Benefits Does it Offer Your Business
Artificial intelligence (AI) is a rapidly developing technology that promises to revolutionize how organizations manage their operations. With the help of AI, businesses can automate mundane tasks such as scheduling, freeing up time and resources for more critical projects.
From features and functions to costs and pricing models, there are a lot of factors to consider when choosing the right tool for you. At a high level, AI scheduling tools usually employ algorithms and machine learning to consider staff availability, employee preferences, skill sets, customer demand, and more to create optimal schedules.
Our Top Picks
When it comes to AI scheduling tools, we recommend the following:
- Deputy Pro: This AI scheduling tool offers a range of features and an affordable price.
- WhenToWork: This platform is easy to use and ideal for freelancers, small and mid-sized businesses.
- eShift: This AI-driven scheduling platform has advanced features that simplify workforce management.
10 Best AI Scheduling ToolsAttendance
1. Humanity
Key Features: Humanity is an AI-powered scheduling platform that lets businesses and teams create and manage intelligent employee schedules. It offers time tracking, task management, collaboration tools, real-time analytics, and more.
User Experience: Humanity has an intuitive interface and is easy to use. Plus, the customer support team quickly responds to questions and requests.
Pricing: Humanity is available in three packages: Starter, Classic, and Enterprise. Prices of these packages vary and are told by their support call.
What I like: Humanity has an excellent customer service team and affordable plans.
What I Dislike: Some users may find AI scheduling tools like Humanity complex, especially during the initial setup and implementation. The learning curve and understanding of all the features might be challenging for new users.
2. When I Work
Key Features: When I Work is a cloud-based employee scheduling and shift planning tool for time tracking, swapping, messaging, mobile apps, and more.
User Experience: When I Work is easy to use and navigate, making it ideal for new users. It also has helpful support documentation available on the website.
Pricing: When I Work offers three pricing plans: Free, Pro, and Enterprise. Prices vary based on the number of employees you have in your business.
What I Like: When I Work is simple to use and has a free plan for businesses with fewer than 75 employees.
What I Dislike: The Enterprise plan can be expensive, depending on the size of your organization.
3. Sidekick AI:
Key Features:
Sidekick AI offers a comprehensive suite of features to help you manage your workforce more efficiently and cost-effectively. It provides an easy-to-use interface, real-time updates, automated scheduling, employee self-service capabilities, and visual reports that provide valuable insights into trends in labor costs.
Pricing Model:
Sidekick AI offers a monthly subscription-based pricing model with a plan of $5/month. The free plan offers basic features and is ideal for small teams. For more advanced features, you can upgrade to a paid plan with unlimited scheduling options and an analytics dashboard.
What I like:
Sidekick AI is an easy-to-use platform that allows you to quickly create automated schedules with minimal effort. Its user interface is intuitive, and its self-service capabilities make it ideal for small teams or businesses. Plus, the analytics dashboard provides valuable insights into labor costs and trends.
What I dislike:
Sidekick AI is only available as a subscription service, so if you’re looking for a one-time payment option, this tool may not be the right choice for you. Additionally, the free plan is quite limited in features and doesn’t include the analytics dashboard.
3. Deputy
Key Features: Deputy is an AI-powered scheduling tool that helps with accounting integration, activity dashboard, activity tracking, alerts/Notifications, approval process control, and Attendance Management.
User Experience: The deputy is easy to use and understand. With its simple user interface, you can quickly create comprehensive schedules in no time. And their customer support team is available 24/7 to answer any questions or concerns.
Pricing:
Deputy has the following pricing plans:
- Starting from: $4.50/month
- Pricing model: Free, Subscription
- Free Trial: Available
What I Like: I like that Deputy offers an intuitive interface and helpful customer service. Plus, their advanced plans are reasonably priced.
What I Dislike: The deputy does not offer a free trial period or discounts for new businesses. Additionally, their integration with payroll solutions is limited to only a few providers.
4. 7shifts
Key Features: 7shifts is an AI scheduling solution for restaurants and retailers that helps businesses create schedules quickly and efficiently. It offers time tracking, shift-swapping tools, staff messaging, payroll integration, and more.
User Experience: 7shifts is easy to learn and use. Plus, the support team is always available to answer your questions or concerns.
Pricing: 7shifts’ pricing starts at $29.99 per month.
What I Like: 7shifts has an intuitive user interface, and their customer support team is responsive and helpful. Plus, I like that they offer a free plan for small businesses to test the platform before going all-in with their paid plans.
What I Dislike: The free plan is limited in features and does not include payroll integration. Also, their premium plan is a bit expensive.
5. Zip Schedules
Key Features: Zip Schedules is an AI scheduling tool that helps with compelling booking pages, Two-way calendar sync, Automatic notifications and reminders, Work hours setting, Canceling, and rescheduling.
User Experience: Zip Schedules are easy to use and understand. Plus, their customer service team responds quickly to any questions or concerns you may have.
Pricing: The starting price of Zip Schedules is $ 19/Per Month. It has different pricing plans:
- Basic: $ 19/Per Month
Zip Schedules also provides a free trial to users.
What I Like: I like that Zip Schedules has an intuitive user interface and helpful customer service. Plus, they offer a free plan for small businesses to test the platform before paying.
What I Dislike: The free version is limited in features compared to their paid plans. Additionally, the minimum fee for the paid plans can be quite high for small businesses.
6. Quinyx
Key Features: Quinyx is an AI scheduling tool that helps workforce management, task management & communication,auto-schedule,auto-assign, shift management, and rewards & recognition.
User Experience: Quinyx is easy to learn and use. Plus, their customer service team responds quickly to any questions or concerns you may have.
Pricing: Quinyx has the following pricing plans:
- Pricing model: Subscription
What I Like: I like that Quinyx has an intuitive interface and their premium plans are reasonably priced.
What I Dislike: The free version is limited in features compared to their paid plans. Additionally, there is no option for a discount for new businesses.
7. Deputy Pro
Key Features: Deputy Pro is an AI scheduling platform for Users can access the schedule, create new schedules, manage shift changes, and fill open shifts from any location with the system mobile app. Time and Attendance: Eliminate timesheet issues by enabling employees to clock in and out directly from the mobile app.
User Experience: Deputy Pro is easy to learn and use. Plus, their customer service team responds quickly to any questions or concerns you may have.
Pricing:
- Basic Plan: $29/month – It includes support for up to 20 employees and access to core AI functionalities.
- Standard Plan: $59/month – It supports up to 50 employees, offers enhanced AI optimization, and includes integrations with popular HR systems.
- Annual Standard Plan: $599/year (equivalent to $49.92/month) –
What I Like: I like that Deputy Pro has an intuitive user interface and helpful customer service. Plus, their plans are reasonably priced for the number of features they offer.
What I Dislike: The free version is limited in features compared to their paid plans. Additionally, there is no option for businesses to test out the platform before committing to one of their paid plans.
8. Rotageek
Key Features: Rotageek is an AI scheduling tool that is designed to help businesses in the healthcare and retail sectors manage employees’ scheduling, time and attendance, shift swapping, and more.
User Experience: Rotageek is easy to learn and use. Plus, their customer service team responds quickly to any questions or concerns you may have.
What I Like: I like that Rotageek has an intuitive user interface and helpful customer service. Plus, their shift creation algorithm is very efficient and helps businesses create schedules in just a few minutes.
What I Dislike: The free version is limited in features compared to their paid plans. Additionally, the minimum fee for the paid plans can be quite high for small businesses. Additionally, their integration with payroll solutions is limited to only a few providers.
9. eShift
Key Features: eShift is an AI-driven scheduling platform that helps businesses create time management, appointments, and meetings and manage schedules quickly.
User Experience: eShift is easy to learn and use. Plus, their customer service team responds quickly to any questions or concerns you may have.
What I Like: I like that eShift has an intuitive user interface and helpful customer service. Plus, their premium plans are reasonably priced for the number of features they offer. Additionally, their integration with payroll solutions is more expensive than some of the other AI scheduling tools.
What I Dislike: The free version is limited in features compared to their paid plans. Additionally, the minimum fee for the paid plans can be quite high for small businesses. However, it is important to consider the features offered in each tool before committing to one of their paid plans. Consider your needs carefully and do research on each of the tools.
10. WhenToWork
Key Features: WhenToWork is an AI scheduling solution that helps Freelancers, Large Enterprises, Mid Size Businesses, Non-Profit, Public Administrations, and Small Businesses create schedules quickly and efficiently.
User Experience: WhenToWork is easy to learn and use. Plus, their customer service team responds quickly to any questions or concerns you may have.
Pricing:
The pricing package for WhenToWork is very reasonable and cost-effective. For businesses with 1-10 employees, the cost per month is only $16. For those with 11-30 employees, the price is $33/month and for those with 31-60 employees, it will be $54/month.
What I Like: Their plans are well well-admitted in features compared to their paid plans. Additionally, there is no option for businesses to test out the platform before committing to one of their paid plans. However, it is important to consider the features offered in each tool before committing to a plan.
What I Dislike: The free version is limited in features compared to their paid plans. The minimum fee for the paid plans can be quite high for small businesses. Furthermore, some of the AI scheduling functions offered by other tools are not available in WhenToWork.
FAQS
What features should I look for in an AI scheduling tool?
When choosing an AI scheduling tool, you should look for features such as time-off tracking, employee self-scheduling, and integration with payroll solutions. Additionally, you should consider the user experience – is the platform intuitive to use? Is customer service responsive?
How to set up a meeting on the AI scheduling tool?
Setting up meetings on AI scheduling tools is easy and efficient. Most platforms have intuitive user interfaces that make it simple to create meetings and manage schedules quickly. Additionally, many of these platforms offer features such as time-off tracking, employee self-scheduling, and integration with payroll solutions.
What is the name of most cheapest AI scheduling tool?
The most affordable AI scheduling tool is Deputy Pro, whose plans range from $2.00 per user to $4.50 per user per month. Their premium plan adds features such as time-off tracking, employee self-scheduling, and integration with payroll solutions. However, it is important to consider the features of each platform before committing to one of their paid plans.
Conclusion
In conclusion, AI scheduling tools can help businesses create schedules quickly and efficiently. When choosing an AI scheduling tool, it is important to consider the features each platform offers, the user experience of the platform, and the pricing plans. By taking these factors into consideration, businesses can select the right AI scheduling tool for their needs.
